Autumn Term

 Action

September

Exam Officer: Apply online for modified papers through the appropriate awarding body’s website

Identify and prioritise students who are likely to need Type A arrangements, taking modules in November and January.

GCE ‘A’ level students may need their reports updating

Note: Candidates may need reassessment for differing qualification type as the demands may be different, giving rise to different access arrangements.

Specialist Teacher /Educational Psychologist administers tests

Complete Section A of Form 8 before referring for diagnostic assessment

Discussion between Specialist Teacher/Educational Psychologist and SENCO to provide a picture of the child’s needs based upon the results from the standardised assessments and the SENCO’s knowledge of the student.

Specialist Teacher/Educational Psychologist completes Part C of form 8 or writes a diagnostic report.

SENCO completes Part B of Form 8 following recommendations made by the Specialist Teacher/Educational Psychologist

October

Exam Officer: Apply online for all other access arrangements for November and January examinations.

Exam Officer: collate replies from Awarding Bodies as they come in.

SENCO: organise Type C arrangements by ensuring candidates with assessments completed by a Specialist Teacher/Educational Psychologist since the start of Year 7 are updated either by the SENCO themselves or the Specialist Teacher. Updating will involve reassessment. Where no recent report exists, ensure Specialist Teacher/Educational Psychologist completes the assessment for type C arrangements.

Enter candidates for Type C arrangements onto the Centre Delegated Access Arrangements tool, accessed through the awarding body.

Note: This must be done before the candidates first series of the academic year.

Inform students and parents of any decisions

November

SENCO and Exam Officer collaborate to arrange personnel and accommodation

Complete further Type A arrangements

Keep careful records of access arrangements used.

May/June

Consider which pupils may need access arrangements for the future and draw up a list.

Information to help in decision-making:

·         The SEN register

·         Statements of SEN

·         Those who have previously had access arrangements e.g. for KS2 SATs or GCSEs

·         Have a system in place where tutors and teachers can inform the SENCO of any student who may require support

If Modified paper is required, seek Specialist teacher for Visually Impaired, Hearing Impaired or Specific Learning Difficulties now.

July

Apply screening tests, as a group where possible. Ensure Specialist Teacher/Educational Psychologist is present. Assessing at the end of the summer term will ensure assessments are valid for up to two years later  i.e. the June exam series of Y11 if conducted during the summer term of Y9. Screening tests could be applied on block to Y9 students at the end of the June exam series of the current Y11.

July/Aug/Early Sept.

Mark screening tests. Set up student files for access arrangements